It is the policy of the University to provide tuition remission for courses taken at Claflin to full-time staff members and their dependents, limited to a maximum of three persons per family. Such persons will, however, be required to pay all other fees charged by the University for courses taken. Persons desiring tuition remission should submit an application to the Vice President for Fiscal Affairs each semester at least two (2) months prior to matriculation at the University. The following regulations shall be followed in applying this policy:  

1. Members of the Claflin University staff will be allowed to take a maximum of one course per semester at Claflin University during working hours with the approval of the proper authority. Only under unusual circumstances will a staff member be eligible to take more than one course per semester. More than one course must be approved by the proper authority. Time away from work for a course is to be made up at a time decided by the supervisor and the individual.
   
2. Under certain circumstances, permission may be granted for one course to be taken at another university at the expense of the employee, without loss of pay.
   
3. If a dependent is eligible for an academic scholarship as well as tuition remission, the dependent may elect to accept either the scholarship or tuition remission. He/she will not be granted both.

These policies and regulations apply to tuition only. Even if a person is auditing a course for no credit and a fee is involved, such as laboratory fee, such a person will be required to pay that fee and all fees other than tuition required by the University.

Applications for tuition remission are to be submitted to
(1) the unit supervisor,
(2) the Division Vice President;
(3) the Director of Human Resources and
(4) the Registrar for appropriate signatures prior to submitting to the Vice President of Fiscal Affairs for final approval.

In addition to the Tuition Remission Program at Claflin University, full-time employees and their dependents are eligible to participate in the Council of Independent Colleges Tuition Exchange Program (CIC TEP). Since Claflin University is a member of the Council of Independent Colleges, students may attend one of more than 300 CIC TEP member colleges at no tuition subject to approval of the concerned institution. While tuition is free, students are responsible for other charges such as room, board and fees. Applications are available in the Office of the Vice President for Fiscal Affairs.

Purpose:

The University intends that the American Express card be used for the expenses of its employees, while on university-related travel. The card is to be used solely by the issued cardholder for approved business travel.

Application Process:

1. Determination for the necessity of an American Express card is the responsibility of the supervisor.
   
2. The application form for the card (available in the Office of the VP for Fiscal Affairs) should be completed by the applicant and approved by the supervisor.
   
3. 3. Completed applications should be submitted to the Office of the VP for Fiscal Affairs.

Cardholder Instructions:

1. The cardholder must submit a travel reimbursement form to receive reimbursement for business-related charges. The form should be submitted to the Office of the VP for Fiscal Affairs within 14 working days after returning from trip. The cardholder will, in turn, receive a reimbursement check within 10 working days after receipt of the form. Original receipts/documentation for all expenses are to be attached to the form and given to the cardholder’s supervisor for approval. Proper documentation includes original hotel, meal, parking and ground transportation receipts---an online receipt for airfare will be acceptable. If receipts have been lost or misplaced, a statement should be attached documenting business purposes and/or details of expenses incurred. Noncompliance with this policy does not prevent an employee from traveling but does preclude the use of the American Express card.
   
2. Effective, September 1, 2004, the American Express bill will be mailed directly to the home address of the cardholder. Thus, it will be the responsibility of the cardholder to pay the bill directly to American Express, and the cardholder is solely liable for all charges incurred.
   
3. Usage of the American Express card for personal expenses may result in loss of privileges.