Claflin University's Purchasing Policy

Claflin University has adopted the centralized purchasing system, which requires that all procurement of goods and services be channeled through the Purchasing Department. To obtain goods and/or services the following steps must be followed:

1. The requester must be sure there are adequate resources to cover the cost of the goods and or services required.
   
2. The requester must complete a requisition giving a brief description of the goods and/or services desired, along with any technical specification.
   
3. The requester must have the approval of the division chair and the vice president for that administrative division.
   
4. The requisition next goes to the Business Office for budget approval by the Vice President for Fiscal Affairs. By approving the requisition the Vice President for Fiscal Affairs certifies that funds are available for the procurement of items requested.
   
5. The approved requisition is then sent to the Purchasing Department where a purchase order is prepared and sent to a vendor for the goods and/or services.
   
6. The university will assume no liability for payment for goods and/or services that were obtained without an official purchase order (PO). All invoices presented for payment must be supported by a valid purchase order where applicable.

Contact information:

Ms. Shasonda Amous
Phone:803-535-5386
Email: SAMOUS@CLAFLIN.EDU