STUDENT CENTER

Events Planning

If your organization is planning an event, please follow these simple steps to make sure your event is a success!

1. Brainstorm – What ideas do you have for an event?

2. Develop a budget – How much will the event cost? Create a spreadsheet.

3. Register the event online – Event Registration Forms are required for all programs sponsored by a club, organization, student, or office on campus. Events MUST be registered at lease 2 weeks before the event.

4. Complete an engagement contract for any speaker, DJ, band, or other performer – Check with your advisor for approval.

5. Do a Work Request form for Facilities for any equipment needed. – The forms should be in the Plant operations office at least 2 weeks in advance.

6. Make arrangement for any Audio/Visual equipment needed. – Submit request for AV needs. Arrange for delivery and pick-up as needed. Check a couple of days ahead of time to confirm.

7. Communication – Make sure everyone is clear on what their role is throughout the event planning process and the day of the event. Assign job responsibilities within the group.

8. Publicize the event – All fliers must be stamped by the Office of Student Life for campus posting. You should not publicize an event until all forms are completed and the event is registered.

9. Changes or Cancellations – Any changes or cancellations must be submitted to the Office of Student Life as soon as the club/organization becomes aware of cancellations. Clubs/organization that requires Campus Safety service should contact and alert Campus Safety of any changes/cancellations.