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Welcome to Student Center
 
Events Planning
If your organization is planning an event, please follow these simple steps to make sure your event is a success!
- Brainstorm – What ideas do you have for an event?
- Develop a budget – How much will the event cost? Create a spreadsheet.
- Register the event online – Event Registration Forms are required for all programs sponsored by a club, organization, student, or office on campus. Events MUST be registered at lease 2 weeks before the event.
- Complete an engagement contract for any speaker, DJ, band, or other performer – Check with your advisor for approval.
- Do a work request form for facilities for any equipment needed. – The forms should be in the Plant operations office at least two weeks in advance.
- Make arrangement for any audio/visual equipment needed. – Submit request for AV needs. Arrange for delivery and pick-up as needed. Check two working days ahead of time to confirm.
- Communication – Make sure everyone is clear on what their role is throughout the event planning process and the day of the event. Assign job responsibilities within the group.
- Publicize the event – All fliers must be stamped by the Office of Student Life for campus posting. You should not publicize an event until all forms are completed and the event is registered.
- Changes or cancellations – Any changes or cancellations must be submitted to the Office of Student Life as soon as the club/organization becomes aware of cancellations. Clubs/organization that requires Campus Safety service should contact and alert Campus Safety of any changes/cancellations.
Contact:
Mr. Hamptom Jordon
Coordinator of Student Planning
HJORDAN@CLAFLIN.EDU
Fax :803 535 5618
Office:803 535 5591
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