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Microsoft Word

Microsoft Word is a word processing program that allows you to create, share and read documents. Microsoft Word can be used to create a variety of documents such as résumés’, faxes, memos, reports and more. These tips will be helpful when using Word.

Change the shape of a textbox

Double Wave: You should change your password periodically to protect your privacy. To change your password, Press and hold down Ctrl + Alt + Del. Click the Change Password button…

  1. Switch to print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.). (see below- print layout view is usually the default view)

  2. Select the text boxes whose shape you want to change.
    To select multiple text boxes, hold down the SHIFT key and click on each one.
  3. On the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands.), click Draw, point to Change AutoShape, point to a category, and then click the shape you want. (The example above uses the Stars and Banners AutoShape)

 Check Spelling in Only a Portion of Your Word Document
If you see a spelling mistake, you can correct it quickly without checking the entire document. Just right-click the misspelled word and then select the spelling correction you want from the shortcut menu.
To find the next misspelled word in the document, press ALT+F7.
Displaying Word Count
  • Click Tools and then click Word Count
  • Word Count dialog box will look like Figure I.

    This is good for instructors who assign students to use a certain number of words in a report. This makes it easy for you to know if they used the assigned amount of words. Example-100 words or more (Figure 1 )

Find Synonyms quickly in Word
Word allows you to find synonyms to words quickly by using a simple shortcut. Just right click the word and point to Synonyms on the shortcut menu. Then, select the synonym you want, and it automatically appears in place of your original word.

Along with the synonym, Word sometimes provides an antonym to remind you of what you’re not looking for. The Thesaurus is also available on the shortcut meu to provide you with more synonyms.
Example: The following synonyms appear when I right click on the word promptly.

 

Find Your Place in Word Documents
If you are working on a long document, it's easy to lose your place. With Microsoft Word documents, you can pick up where you left off in your last editing session because Word keeps track of the last three locations where you typed or edited text. Just press SHIFT+F5 immediately after opening the document, and the cursor will appear at the exact point where you last made a change. To reach the previous two editing locations, press SHIFT+F5 until you reach the location you want.
Get an Office 2003 Tip a DayThe Office Assistant offers daily tips
Want more tips and tricks? You can get a tip of the day delivered to you by the Office Assistant.

To get your daily tips:

  1. Click the Office Assistant. If the Assistant isn't visible, click Show the Office Assistant on the menu.
  2. Click Options.
  3. On the Options tab, select the Show the Tip of the Day at startup check box.

Insert Accents and Special Characters in Word
If you are tired of the complex steps involved in inserting accents and special characters, here is a fast and easy way.

To insert an accent or special character by typing a character code:
  1. Click where you want to insert the accent or character.
  2. Make sure the NUM LOCK is on.
  3. Hold down the ALT key, and then, using the numeric keypad, type the character code.

Here are some commonly used codes:

TYPE THIS CODE

TO GET THIS CHARACTER

129

ü

130

é

133

à

135

ç

138

è

148

ö

155

¢

160

á

164

ñ

171

½

Insert Current Date and Time in Word
You can insert the current date or time in a Word document using keyboard shortcuts. Here's how:

  1. Position the cursor where you want to insert the date or time.
  2. Do one of the following:
    -To insert the date, press ALT+SHIFT+D. ex. 2/6/2007
    -To insert the time, press ALT+SHIFT+T. ex. 9:24:08 AM
    Every time the document is opened you will notice that the date and time are updated.

Outsmarting Word 2003 Numbering List
Does using Word’s numbering feature irritate you sometimes? You know when you start a line with a number and every time you hit Enter, the next line becomes part of the list.
Sometimes you want to stick in a couple of blank lines within the list.
To do this: Use Shift-Enter. Yep, it's that simple. When you're ready to continue the list, hit Enter. This also works for bulleted lists.

  1. Computers
  2. Printers
  3. Software
    -MS Office
    -Adobe
  4. Fax Machines

Repeat Your Most Recent Action
For repetitive formatting tasks, use the F4 key. Whenever you press that key, you repeat your most recent action, whether it was adding borders, applying bold formatting to a selected word, or inserting a file or picture.
Note: This tip works in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Visio.

Save All Your Word Documents at Once
Ever wish you could save or close all your Word documents at one time. Well you can with a few quick steps.

  1. Hold down the Shift key and click the File menu. Two new options will appear on the File menu: Close All and Save All. (you can then let go of the Shift Key)
  2. To save all your open documents at once, click Save All. Or, to close all your open documents, click Close All. Word will prompt you to save your changes before closing any documents.

Shortcuts for line Spacing
Instead of going to Format, paragraph on the menu bar, Word has a few shortcuts you can use to create line spacing.
Note: You must use the number keys located above the letter keys. The keypad on the right side of your keyboard will not work for this shortcut.

Highlight the text that you want to add spacing to. And do one of the following: (You can practice this now by selecting the text above)

Ctrl + 1 = single line spacing
Ctrl + 2 = 1.5 line spacin
Ctrl + 5 = double line spacing

Speed Up Your Typing with AutoCorrect
F.Y.I. - Auto Correct is similar to Auto Text. With Auto Text you can specify words that you want completed as you type.
Do you find yourself typing long words again and again? If so you should consider setting up typing shortcuts, so that you only need to type in part of the word and Word will fill in the rest. For example, if I need to type Information Technology Services, I would just type ITS; then press the Spacebar, Word automatically spells out all the words.

  1. On the Tools menu, click AutoCorrect Options. Select the Replace text as you type check box to place a check mark in the check box. This option must be checked in order for AutoCorrect to work.
  2. In the Replace box, type an abbreviation you will remember—for example, cu.
  3. In the With box, type the complete spelling of the word—for example, Claflin University
  4. Click Add.
  5. Repeat steps 2 through 4 to add additional terms and then click OK.

The Drawing Canvas
Many of you have asked why the following box appears when creating a picture. It is called the Drawing Canvas. It is a frame-like environment that helps you insert and arrange a drawing or drawings in your document. To stop this box from appearing when you create a drawing, follow the directions below.

Turn the drawing canvas on or off

  1. On the Tools menu, click Options.
  2. Click the General tab.
  3. Clear the Automatically create drawing canvas when inserting AutoShapes check box.

 


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