Division: Institutional Advancement
Recruitment Pool: Open to the General Public
Position Type: Full-time Salaried/Staff
Posting Date: March 9, 2016
Closing Date: Open Until Filled
Work Days: Monday - Friday
Working Hours: 8:00 a.m. – 5:00 p.m.
DUTIES AND RESPONSIBILITIES: The Director of Special Events reports to the Associate Vice President for Institutional Advancement. Under the supervision of the Associate Vice President, the director will plan and implement all special events in the Division of Institutional Advancement including Homecoming, Commencement, and the Alumni Convention, and will work with the President’s Office to plan for the Trustees meetings and other special events emanating from the Office of the President. The Director will coordinate planning for special events by consulting with event directors to establish goals, services required and timelines/pert charts (tasks, action, results) for each event; arrange space, guest accommodations, tours, banquets, receptions and other applicable institutional advancement activities with Institutional Advancement officers, vendors, consultants, suppliers, etc. He/she will arrange meetings with potential sponsors and volunteers, review contracts and agreements, research, write and develop addendums to contracts and letters of understanding, and regularly communicate progress. He/she will act as the liaison to event participants and prepare promotional materials and correspondence. The Director may recruit, train and supervise event support staff; and provide on-site coordination which includes problem solving, decision-making, and interaction with local vendors while cultivating relationships for venues, and resources for events. The Director will prepare and monitor annual budget and individual event budgets, and prepare reports on revenues and expenditures to ensure cost effective programs. The Director of Special Events will perform all other duties assigned by the President, Vice President, Associate Vice President and/or First Lady of the University within the scope of this position. Special Assignment(s)/Project(s)/Team Project(s) may include, but are not limited to, participating in conference or event marketing by developing, designing, advertising, and distributing press releases, mailings, posters, flyers, newsletters, brochures, and other promotional materials.
QUALIFICATIONS: Bachelor’s degree required and a master’s degree preferred with at least 3 years of related experience; transferable skills in development, public relations, marketing, sales, event planning, and hospitality; excellent interpersonal skills with an appreciation for the contributions of volunteers; excellent editing, oral and written communication skills; and ability to organize and execute multiple tasks simultaneously. Must be attentive to detail and computer proficient, preferably with knowledge of Microsoft Word, Excel, and Blackbaud’s, The Raiser’s Edge.
Special Note: Effective January 1, 2011, all new hires must pass a criminal background check.
APPLICATION PROCEDURE: Candidates must submit an application, available at www.claflin.edu/about-cu/human-resources/employment/staff-job-postings, an unofficial transcript, resume, and three current letters of recommendation to:
Human Resources Office
400 Magnolia Street
Orangeburg, South Carolina 29115
Fax #: 803-535-5818
Individuals with disabilities requiring accommodations in the application process should contact the Human Resources Office.
Office Number: 803-535-5635
TDD Number: 1-800-735-8583 (TDD)
Equal Opportunity Employer