Division: Institutional Advancement
Recruitment Pool: Open to the General Public
Position Type: Full-time Salaried/Staff
Posting Date: June 6, 2016
Closing Date: Open Until Filled
Work Days: Monday - Friday
Working Hours: 8:00 a.m. -5:00 p.m.
DUTIES AND RESPONSIBILITIES: The Assistant Vice President for Advancement Services and Database Management will report to the Vice President of Institutional Advancement and will assume responsibility for developing and implementing an advancement services program that will provide pertinent information on all constituents of the University for the purpose of cultivation and solicitation. The Assistant Vice President will create and implement instruments and programs to assess the giving potential of the University's alumni, trustees, faculty, staff, friends and other prospects. Interact with major gifts, foundation/corporate relations, planned giving, proposal writing, annual fund/alumni relations, prospect research directors, and/or Assistant Vice President(s) regarding the processing, reporting, and logging of major and other gifts, the processing of requests for prospect research, and other data maintenance activities. The Assistant Vice President will supervise and oversee the processing and acknowledging of gifts, pledges, pledge payments, matching gifts, memorial gifts, in honor gifts, and other contributions to the University which may be of significant dollar values. Monitor the timeliness and efficiency of processing and assures that all corresponding links in the database are updated and maintained as gifts are processed; run, maintain, and develop reports and queries to monitor the integrity of data stored in Advancement; work closely with the office of Fiscal Affairs to provide reports on pledges to the University; send out pledge reminders; oversee the corporate matching gifts program; provide reports on the giving history to the University by campaign and by funds; and set up new funds for the general ledger and work closely with Fiscal Affairs to monitor the progress of those funds. Provide in-service training to the Advancement staff in the use of the Raiser’s Edge System, technical assistance to the Call Center in loading prospects to be called, and perform all other duties assigned by the Vice President within the scope of the position. Special Assignments and Team Projects Include: Working closely with other staffers, analyzing and interpreting giving histories of donors, making recommendations on future strategies for cultivation and solicitation, and assisting the division in planning and implementing activities assigned to the division. Diagnose and repair computer hardware/software in the department of Institutional Advancement.
QUALIFICATIONS: Bachelor’s degree required and a Master's degree is preferred in business education or a related field. Candidate must possess three to five years of experience in institutional advancement services with a strong background in management reports, systems documentation, records maintenance, and prospect management in a higher education non-profit institution. Considerable knowledge and proficiency with various computer applications/software such as Microsoft Office, Blackbaud's Raiser's Edge, Jenzabar, Wealth Engine, Lexis Nexus and MaGIC, and CASE prospect research concepts, techniques and practices. Ability to conduct research; compile and analyze data; work independently with minimum supervision; and interact positively with others required. Must possess strong and effective analytical, organizational, and communication skills (written and verbal). Demonstrated ability to take initiative, manage multiple tasks, and be flexible and adaptable to changes.
SPECIAL NOTE: Effective January 1, 2011, all new hires must pass a criminal background check.
APPLICATION PROCEDURE: Candidates must submit an application, available at http://www.claflin.edu/about-cu/human-resources/employment/staff-job-postings, an unofficial transcript, resume, and three current letters of recommendation to:
Human Resources Office
400 Magnolia Street
Orangeburg, SC 29115
Fax #: 803-535-5818
Individuals with disabilities requiring accommodations in the application process should contact the Human Resources Office.
Office Number: 803-535-5635
TDD Number: 1-800-735-8583
Equal Opportunity Employer