Senior Administrative Assistant
Department: Institutional Advancement |
DESCRIPTION OF DUTIES The Senior Administrative Assistant reports to the Vice President for Institutional Advancement. The Senior Administrative Assistant is responsible for providing administrative support to the Vice President by overseeing the daily management of the office, maintaining and reconciling the budget, producing financial reports and overseeing all clerical duties assigned to the Administrative Assistant. Update and maintain weekly staff leave reports; verify staff travel reports for Vice President’s signature; requisition and validate supplies, equipment and furniture received from vendors; maintain records of UNCF and Forerunners Club gifts; prepare minutes for FASACOIA meetings; and maintain office files. Perform other duties assigned by the Vice President within the scope of this position.
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| QUALIFICATIONS
Bachelor’s degree in a related discipline is required or extensive senior level administrative experience may be substituted for the educational requirement. The successful candidate must possess considerable knowledge of office management practices and procedures; proper grammar, spelling and punctuation; and Microsoft Office programs. Working knowledge of executive’s responsibilities, advancement programs and policies and procedures are strongly preferred. Candidate must be able to follow directions and work autonomously of the Vice President when needed. Applicant must possess excellent written and oral communication skills and exceptional customer service skills. Demonstrated ability to work effectively with faculty, staff, students, agency executives; and coordinate, plan and manage multiple tasks. Previous experience as an Office Manager or serving as a senior level Administrative Assistance in an executive’s office preferred.
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GENERAL INFORMATION
Position Title: Senior Administrative Assistant
Position Number: 40010
Department: Institutional Advancement
Recruitment Pool: Open to the General Public
Position Type: Full-time Salaried/Staff
Posting Date: April 14, 2009
Closing Date: Open Until Filled
Work Days: Monday - Friday
Working Hours: 8:00 a.m. – 5:00 p.m.
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Candidates must submit an application and three current letters of recommendation to:
Claflin University
Human Resources Office
400 Magnolia Street, Orangeburg, SC 29115
Fax # 803-535-5818
E-mail: eeasterlin@claflin.edu
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