CU Public Safety Special Events Request Form

The Claflin University Department of Public Safety provides police and/or security services for special events on the Claflin University (CU) main campus, surrounding properties, and leased venues. These events are defined as planned special occurrences which are approved by the University and are not considered part of the daily operation of the University. 

Any group, club, individual or entity requiring police or security services can request services by completing a CU Public Safety Special Events Request Form at least 14-business days prior to the event. To request services within the 14-business day window, please contact the CU Department of Public Safety at 803-535-5451 to speak with someone directly. Event requests within this 14-business day window may be considered, however, scheduling of police and/or security services cannot be guaranteed.

CU Public Safety Special Events Request Forms are available online. After your form is received, you will be contacted to confirm the request.  If you would like to speak with someone about the details of your event or about specific requests, contact 803-535-5451 for assistance.

The Claflin University Department of Public Safety may recommend the cancellation of an event if adequate preparations are not made for the safety and security of the attendees and our students, faculty, and staff.

Cancellations must be made twenty-four (24) hours prior to the scheduled event. Otherwise, a total cost for two (2) hours per assigned officer will be charged to the appropriate parties.

Special Event Staffing

We are frequently asked how we determine the appropriate level of staffing for events on campus. While every event is different, there are a variety of considerations that go into determining the level of staffing for each event. The following list is a general guideline of what is considered for the majority of special events on campus. Each event will be evaluated, and the minimum amount of police and/or security personnel will be assigned to accomplish the security/law enforcement goal for the event. While the CUDPS works closely with all campus organizations to provide a safe environment for special events, the final decision on all event security measures and police staffing levels is the responsibility of the Director of Public Safety/Chief of Police.

Type of Event – The type of event is a critical part of determining the level of staffing that will be provided for the event. 

Event History – CUDPS will examine past event history to ascertain if the event ran smoothly or had any security problems. Events with a history of problems may warrant a higher level of security coverage.

Attendance – The estimated attendance for an event is used to determine the level of staffing that will be provided for the event. 

Venue – Where the event is being held (Gym, WVM, SRC Quad, Panther Plaza, etc.) is also a key consideration when deciding the minimum amount of police and/or security personnel to assign to an event.

Impact on the university and/or surrounding community – In order to control any adverse impact (crowd management issues, traffic control, etc.), staffing and physical security measures may be increased.

Alcohol – Alcoholic beverages is prohibited at CU events. 

High profile speakers or subject matter - Celebrities, controversial speakers, and some politicians may require “dignitary protection” measures.  Similarly, events which have controversial or highly charged subject matter may warrant special security consideration.

Department/Organization/Office:

Admission Charge:

Event Open to the Public:

Will Food be Served:

Will Food Trucks Used:

Will there be Merchandise Sold:
Will there be Static Displays (Vehicles, equipment, tents, etc.):
A/V Equipment or Amplified Sound:
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